Special events internships

At PacRep, special events celebrate opening nights, cultivate future patrons and thank current donors. Larger events, like our annual fundraising galas, take months of preparation; others are small receptions for 50 VIPs in the theatre lobby.

Interns join departmental meetings and strategy sessions. Recommended for those interested in event planning in any sector, and in development, fundraising and project management in the non-profit arts.

Apply for an internship

Responsibilities

Support the Special Events Committee and development staff with board cocktail parties, donor and board receptions and our two annual galas, plus marketing events like opening night parties, promotional appearances and the PacRep Speakers' Bureau. Tasks include:

• Mailings and phone contacts
• Writing copy, editing proofs, and tracking and coordinating advertising
• Tracking and processing RSVPs
• Maintaining inventories of printed material and event supplies
• Communicating with vendors, hosts, volunteers and venue staff
• Keeping event files and the special events database up to date
• Moving event materials between sites and storage

Skills

A creative eye, excellent communication skills (writing, phone and event presentation), attention to detail, the ability to work well with volunteers, and comfort with Microsoft Word and Excel (not required). Experience in theatre arts is a major plus.

Dates and hours

Summer interns work full time for at least 6 weeks, averaging 30 weekday hours plus 10 evening and weekend hours at events. Fall, winter and spring interns may work part time for at least 12 weeks, averaging 16–20 hours a week plus 10 evening and weekend hours at events. Scheduling is arranged with the Special Events Committee.

How to apply

Applications are considered as they are received. Please send:

• The completed application form
• A cover letter describing your interest in the program
• Your resume
• One or more letters of recommendation from people who have supervised your work
• Writing samples or portfolios (required for some internships)

Materials can be submitted online or mailed to PacRep Internships, P.O. Box 222035, Carmel, CA 93922. Email and phone inquiries are welcome: call Stephen Moorer, Executive Director, at 831-622-0700 ext. 4104, or email contact@pacrep.org.

Local housing is not provided. All applicants need access to local housing and their own transportation.